Author’s Instructions for the Aerospace Mechanisms Symposium
Please observe the following requirements in order to facilitate the editing while providing a high-quality, uniform appearance throughout the proceedings. Materials submitted for publication will not be returned. Follow the “Preparation of Paper” instructions!
- Submit an electronic version of the final paper (edited, ready for publication) to:
963 Pinewood Drive
San Jose, CA 95129-2324
Telephone: (408) 743-2377
The author shall supply the paper in electronic form (authors will not be notified of grammatical editing or that needed to bring the paper down to the maximum number of pages). Format shall be a PC Microsoft Word file by email (or CD/DVD).
Before you submit the Word version, be sure to convert to PDF and check to see that it converts properly!
- Submit the transmittal letter and clearance form. No paper will be published until this permission has been received.
- Each paper shall contain a
- Title (does NOT have to be exactly the same as the one on the summary that was submitted)
- Author’s names (authors are listed in order of contribution to the work described in the paper),
- Abstract – The purpose of the abstract is to enable potential readers to determine whether or not the paper contains material of interest to them. It should be about 100 words and include what new data, conclusions, or perspective the reader will find, followed by a brief statement of the significance of this new material. A good abstract identifies the main ideas detailed in the paper.
- Introduction – The first paragraph or so should provide a reason for writing the paper and the overall scope. It should describe the problem and why and how it was solved. These paragraphs set the stage for your detailed presentation. The abstract should have already provided your key findings.
- Main body – The body of the text should be organized to reflect natural groupings of information into categories that flow from one to the other.
- Conclusions – A summary of what was accomplished by the study. Conclusions and summaries are counterparts to the introductory statements: there was a specific problem, an investigation was planned, this is what was found, and this is what it means. Every paper should have a summary, but the nature of the paper may make conclusions either unnecessary or impossible. Of course, the reader should be able to find supporting evidence for each point presented in the text or references.
- Complete and return the biographical sketch form for the presenter of the paper at the symposium (used to introduce the speaker).
PREPARATION OF PAPER
An example text is provided in separate file. It is best to use this as the basis for the paper as it contains the requirements outlined below.
The following requirements shall be adhered to:
- Type manuscript single spaced, then set the Line Spacing to Exactly (or at least) 12 pt (makes it more readable), in black type for all but photos and charts, Arial font, size 10 with no condensing spaces. If you cannot use Arial, use Helvetica. Greek letters shall be input with Symbol font. Run spell check.
- The manuscript shall be typed on 81/2x 11 inch paper with 1 inch left side margin, a 1 inch right side margin, a 1 inch top margin, and a 1 inch bottom margin. The pages with figures on them shall also maintain these margins.
- The beginning of new paragraphs are not to be indented. Leave one blank line between paragraphs.
- Text in figures and tables shall be at least 8 point font.
- Photographs and continuous tone illustrations shall be incorporated electronically into the manuscript. Be sure to print out and make a copy of your paper to check if a copy has enough detail to understand the figure. The proceedings are printed in color.
- The paper is limited to 14 pages, including figures (Poster papers are limited to 6 pages). The papers are expected to contain enough detail to be this length and not significantly shorter. The tables and figures may be either interspersed or grouped together at the end of the text. If grouped together, all tables shall be placed before figures.
- Type across total sheet; do not use two-column format. Use full justification.
- When numbering equations, enclose numbers in parentheses flush with the right typing margin.
- Use only standard symbols and abbreviations. When using an acronym, write out the full term without abbreviating at the first occurrence in the text (not Title) followed by the acronym in parentheses. The acronym may be used alone thereafter. Do not include or define an acronym in your title (acronyms for spacecraft are allowed in the title to keep the titles to a reasonable length.). Be sure you need to define an acronym, i.e., make sure it is used more than once in your paper.
- Company logos and identification marks or symbols shall not be used.
- The sequential page number shall be placed in a footer, centered on the bottom of the each page, Arial 10 font, with the footer 0.5 inch from the edge of the page. The paper must end on an even number page – insert a blank page if you must (not a problem if you adhere to the page limit!).
- Footnotes – On the first page of the paper, a footnote shall be included for each author giving the name and brief address of his affiliation (company, city, state or country). The order of symbols for these footnotes shall be *, **, +, ++. Footnotes shall be in 10-point type.
Centered at the bottom of the first page with one line separating it from the last company name in the footnote, the following shall be included in Arial 9 point italic font:
Proceedings of the 43rd Aerospace Mechanisms Symposium, NASA Ames Research Center, May 4-6, 2016
Text footnotes shall be numbered consecutively throughout each paper with an Arabic numeral reference mark. When footnotes are needed for tabular data, the data are marked with an alpha letter footnote reference.
- Figure number (in sequential order) and caption – (e.g., Figure 1. Ionic Pipe Cleaner) shall be placed under the figure. Table heading shall be placed above the table. When referring to a figure in the text, capitalize the “f” in figure (e.g., as shown in Figure 1, the….). Figure captions and table headings shall be in bold text, title case, 10-point font.
- Spaces – Following a period or colon, one space is required.
- Use the English convention of using a period as a decimal point rather than the European usage of a comma (use 1.4 rather than 1,4 for one and four tenths).
- Title of paper in bold, title case, 12-point font. Put the main section breaks centered (Abstract, Introduction, Main body headings, Conclusion, References) in the same bold, title case, 10-point font with a space between it and the next paragraph. Sub-headings should be in underlined, left-justified, 10-point font with no space to the next paragraph.
- The conference proceedings are published as a NASA document. It is NASA policy to use the International System of Units (SI) in technical publications; therefore, SI units shall be used as shown in the table below. However, if desired, the SI units may be followed by the appropriate English units in parentheses (e.g. 50 mm (2 in)). Note that these abbreviations are used for both singular and plural and that no periods are used (no such thing as lbs or lb.). Multiplication of units is indicated by a dot, not a hyphen. Subscripts and superscripts shall be in 10-point type.
|SI Units for AMS papers
||degree (deg) also acceptable
||sr or st
||1 ft = 0.3048 m 1 in = 25.4 mm
||1 lbf = 4.4482 N
||1 ft•lbf =1.356 N•m
1 in•oz = 7.062 mN•m
||1 ft/s = 0.3048 m/s
1 knot = 0.514444 m/s
||1 rpm = 0.10472 rad/s
|1 ft/s2 = 30.48 cm/s2
||1 ft2 = 0.092903 m2
||1 ft3 = 0.02832 m3
||1 US gal = 3.785412 liter
||also hour (h), day, week, year
||1 lbm = 0.453592 kg
1 slug = 14.59388 kg
||1 lbm/in3 = 27679.9 kg/m3
|moment or product of inertia
||1 lbf•in•s2 = 0.112985 kg•m2
1 slug•ft2 = 1.355822 kg•m2
|1 psi = 6.894757 kPa
1 torr = 1 mm Hg (0°C) = 0.133322 kPa
||1 centipoise = 0.001 Pa•s
||1 centistoke = 1.0E-6
||1 J = 1 N•m
1 ft•lbf = 1.355818 J
||1 horsepower = 745.699 W
1 Btu/hr = 0.2930711 W
||°C = (°F – 32)/1.8
||1 C = 1 A•s
||1 F = 1 C/V
||1 Ω = 1 V/A
||1 Wb = 1 V•s
|magnetic flux density
||1 T = 1 Wb/m2
||1 H = 1 Wb/A
||1 lm = 1 cd•sr
||1 lx = 1 lm/m2